Use of Harvard Art Museums Images, Audio-visual Materials, or 3D model files
Images on this website are available to download for personal, noncommercial use, including for publication on personal websites and blogs. As a courtesy, please include the credit line “Harvard Art Museums” as well as the original image URL. Please note that some of the content of the site is protected by third-party rights. For example, large images of some objects are unavailable because of copyright restrictions.
To request images, audiovisual materials, or 3D model files for materials under copyright or other restrictions, or to request an image not available on our website or at a large file size, please contact Harvard Art Museums by filling out the online request form. Please note that use of the materials is subject to the following terms and conditions.
Licensing Terms and Conditions
License. Harvard Art Museums (“Museums”) hereby grants to the requesting individual or entity (the “Licensee”) a non-exclusive, royalty-free, and non-transferable license to use the images, audiovisual materials, or 3D model files (the “Materials”) one time and solely in connection with one project (“Project”), subject to the restrictions in the permission granted by Museums (the “Permission”) and these Terms. Museums grants the license herein to Licensee only to the extent Museums has the rights to do so. Licensee acknowledges that the Materials or the objects depicted in the Materials may be subject to third party rights not held by Museums, including but not limited to artists’ right of attribution or control and rights of privacy or publicity). Licensee is solely responsible for ascertaining whether any such rights exist and for obtaining all other necessary permissions prior to use of the Materials.
Limitations on License.
The license granted herein is for use of the Materials in connection with the Project, as described in the Permission; license for use of the Materials in additional projects, editions, or other derivative works must be requested and granted separately. Licensee may not reproduce copies of the Materials, nor grant third-parties permission to copy or otherwise use the Materials, unless the Permission specifically permits those uses. Licensee agrees that the only portion of the Materials Licensee will use in the Project is that which is identified in Licensee’s request or, if narrower, in the Permission.
Museums may request that the Licensee submit samples, proofs, or layouts in advance of publication or distribution of the Project. Museums shall have the right to approve the samples for quality and adherence to these terms. Museums may revoke the Permission in the event that the use of the Materials in the Project does not meet the requirements set out in these Terms or if the proposed use of the Materials would otherwise be detrimental to the collection or the reputation of Museums. Licensee shall not use the Materials until the samples have been so approved.
No representation or warranty; disclaimer of warranty. Museums has no objection to Licensee using the Materials in the Project. Museums makes no representation or warranty that it has the right to grant rights belonging to any persons featured in the Materials, or their heirs, agents, or representatives as to such matters. Museums disclaims all warranties of any kinds (express, implied or otherwise) regarding the Materials or these Terms, including but not limited to, any implied warranties of merchantability, fitness for a particular purpose, ownership and non-infringement.
Technology. Licensee agrees to employ technology, to the best of Licensee’s ability, that will prevent copying of the Materials from the Licensee’s use in the Project.
Reproduction Rules. In the case of images or other visual Materials, the reproduction used in the Project must be full-tone black and white or full color, if applicable. The Materials must be reproduced in their entirety, without cropping, bleeding, alteration, splitting, text overlay, over-printing, printing on color stock, or other modification. If a detail is shown, the caption must include the word “detail” and a full view must be shown as well. If a reproduction print is being made, it must clearly be labeled as a reproduction. The reproduction may not be printed to the same size/dimensions as the original Materials; it must be larger or smaller by at least 10%. For use of Materials that are still images or video on the internet, the use must not exceed original pixel dimensions of the file provided to Licensee by Museums. The Materials may not be artificially upscaled.
Attribution. Licensee must credit the Materials appropriately, as described in the Permission. Failure to insert proper copyright credit line and caption information may result in a revocation of this license. The caption must appear as outlined in the following:
Published hard copy materials: the credit line must appear directly under the Materials, on the page facing, on the reverse, in a list of illustrations, and/or in an appendix.
eBook: the credit line must appear on the same or facing page as the Materials, or on a separate photo credits page.
Exhibitions: the credit line must appear in the exhibition area, preferably directly below or adjacent to the original copy.
Web: the credit line must appear adjacent to the Materials.
Native Applications (Apps): the credit must appear either adjacent to the Materials or in a “Sources of Illustrations/Images” section.
Video: The credit line must appear in the broadcast credits.
Slide Presentations (e.g. PowerPoint, Keynote, Impress): the credit line must appear on the same slide as the Materials or on a separate photo credits slide.
Audio/podcasts: the credit line must appear in show notes.
All other methods of publication not mentioned here: contact the Museums to determine how credit should be given.
Name, logos. The Licensee shall not use or register the name “Harvard Art Museums”, “Harvard” (alone or as part of another name) or any logos, seals, insignia or other words, names, symbols or devices that identify Museums, Harvard or any Harvard school, unit, division or affiliate (“Harvard Names”) for any purpose except with the prior written approval of, and in accordance with restrictions required by, Harvard. Licensee may not take any actions that imply that Licensee’s use of the Materials suggests any endorsement or sponsorship by Harvard of Licensee, the Project, or any commercial project or enterprise, or that imply that Harvard concurs with the opinions expressed in, or confirms the accuracy of, the Project.
Term. Licensee agrees that unless the Project is published within 2 years from the date of the Permission, the license granted herein shall automatically terminate.
Final Project. The Licensee must submit one copy of the completed Project or a link to the Materials, as published, to Museums. Exceptions may be made for Projects with a limited print run or other constraints, in which case a PDF copy emailed to Museums will suffice; these exceptions will be determined on a case-by-case basis.
Destruction of Materials. Materials must be destroyed upon publication, release, or distribution of the Project. If Materials are printed for display, the print must be destroyed at the conclusion of the Project.
Indemnification. The Licensee agrees that in all instances, it will hold Museums and the President and Fellows of Harvard College, its officers, members of governing boards, agents and employees, harmless against any and all claims, costs (including attorneys’ fees and court costs), liabilities, losses or damages of any nature arising or resulting from the use of the Materials, and shall indemnify such parties for any and all claims, costs (including attorneys’ fees and court costs), liabilities, losses and damages arising or resulting from any such use.
General. These Terms, together with the relevant Permission, express the complete understanding of Museums and the Licensee with respect to the subject matter hereof and supersede all prior communications and agreements, written or oral. All rights not expressly granted in these Terms are reserved to Museums. Museums may modify these Terms at any time with notice to Licensee. No waiver of any term or provision of these Terms will be deemed a waiver of such term or provision at any future time, or of any other term or provision of these Terms. If any provision of these Terms is found to be invalid, it shall be replaced with a valid provision that most nearly effects the parties’ intent. These Terms shall be governed by and interpreted in accordance with the laws of the Commonwealth of Massachusetts (excluding conflict of laws rules).